How To Set It Up For Maximum Productivity

In preparing a new workplace, your first decision is where to place your desk. Computer equipment has to be close enough to an electrical socket that you don’t require extension cords to plug into that gear. Ideally, your computer must have its own electric circuit to protect it from changes due to other electric gear going on and off. In the minimum, do not set the computer on the identical electric circuit because the air conditioner or heater. Additionally, your computer, monitor, printer, as well as the telephone line which goes to your modem has to be plugged to a top notch surge protector.

Another consideration is mild. Do not put your monitor where mild — either artificial or natural — will reflect off the display. Sadly, this will rule out putting your desk right next to a bright window, however, your eyes will thank you. For artificial lighting, it is much better to have several flexible lamps instead of one glowing overhead ceiling fixture.

Avoid placing your CPU on the ground under your desk — it is too easy to bump into it along with your own foot that could jostle the hard disk. Set it in a more secure place. If your workplace atmosphere is extremely dry, or you also create static electricity by walking in your carpet, you might find a little shock once you first sit down at your computer. Regrettably, your computer keyboard is becoming compromised also. The remedy would be to put an anti-static rubber mat beneath the keyboard. You touch this until touching the computer keyboard to dissipate static charges safely.

=Your desk just as controller central=

Now that you have decided where to place your desk, let us look at the particulars of workplace configuration. A badly constructed desk place causes office clutter and wasted time. Paradoxically, the picture-perfect, minimalist offices that you see depicted in publications — the slick glass-top table with nothing on it but a notebook pc and no records everywhere to be seen — would be the worst jumble magnets. These workplace set-ups are made to showcase the furniture. No working office can seem like that — at least not for long.

The secret to working effectively and preventing clutter is to make successful use of your instant desk area. Any distance you are able to achieve without getting up from the desk chair is prime property and must be employed to the maximum.

The perfect desk contour is an L-shape or U-shape. Most contemporary desks do not include the conventional “return” that can be dragged out on either side, however if you’re stuck using a typical rectangular desk you can improvise: Put a smaller table to one side of your desk, or possibly a minimal file cabinet can perform double duty as a work place. This provides you with additional work space so that you can distribute when you want.

The distance over your desk is prime property also. Your desk should have either shelves over it or even a hutch — you will need somewhere to place files currently being used, reference materials, as well as the equipment you use daily. This frees up sufficient desk area which you may set your printer in your desk, which will help save you time.

Another distance extender is a swivel shelf to the telephone, which attaches to a desk and may be transferred, up, left, down, and right. This keeps your mobile useful without wasting precious desk space. A phone headset is vital. It takes the strain off your shoulder and neck and also lets you walk around while talking, which keep up your energy. In case your desk lacks a pen drawer, you’re going to require a background holder for pens, stapler, paperclips, etc..

A fantastic seat is among the most important business tools. You will need a cushioned seat of flexible height with great lower-back support. Finally an acrylic seat mat raises the maneuverability of your seat.

=Filing & Storage=

Get enough file cabinets to maintain your documents. You need to have a minumum of one file drawer which you could achieve without leaving your desk chair — it could either be under your desk or with it. Should you maintain extensive old documents stored for historical or legal reasons, save space and money by placing files in bankers’ boxes and storing them in a closet, or in an off-site record storage facility.

Filing supplies — purchase hanging folders to keep interior folders standing tall and permit them to slide easily in the drawer. Avoid legal size folders if possible — they take up more space.

You’ll need a place to keep supplies. A cabinet or credenza is ideal, but open shelves will suffice. Save time by keeping extras of everything on hand — you don’t want to run out of laser toner 30 minutes before that proposal is due! Keep your inventory of paper sealed and dry — many papers will curl and jam during printing if they’re exposed to moisture during storage. Tape shut the half-empty paper package or even wrap in a plastic bag.

You need at least one book case, not only for books, but for trade publications and computer manuals.

=Phone Lines and Peripherals=

If you have DSL, you won’t need a second phone line for internet access. But a small number of people still have dial-up, and if you’re one of them, you need a second line. Otherwise callers will get a busy signal when you’re getting your email. The same is true if you have a busy fax machine.

You definitely need a printer and probably a fax and scanner. Fortunately, there are reasonably priced multi-function machines that will do black & white printing, make copies, send and receive faxes, and even scan documents. A multi-function machine is fine for most offices, if most of the copying and scanning you do is from loose sheets. But if you copy often from bound material, you need a flatbed copier. Same goes for scanning — if you want to scan things from books, the scanner in a multi-function machine won’t work; you need a flatbed scanner.

Another drawback to a multi-function machine is that if your fax goes down you’re also lost your printer and copier and scanner. So there are advantages to buying these machines individually, and it’s affordable because prices have dropped dramatically in the past few years. Ditto for color inkjet printers. They’re affordable, and the output doesn’t smear like their predecessors’ did. Last but not least, in this era of identity theft, you will need a paper shredder. visit for more information.